Moving offices can be a pain in the neck for many – especially if you aren’t sure where to begin. Moving homes presents a different type of challenge, such that there aren’t clients, employees, or other businesses depending upon a smooth transition. It’s important to take the necessary steps before an office move to ensure that everything goes smoothly.
Transitioning offices can be hectic and can create serious problems if not done effectively. The first thing you’ll want to consider is: can I move my office on my own, or do I need some professional help? If you have a good-sized office, chances are you’ll need a little help making sure every aspect of your business is prepared for the transition. Here are some tips to help ensure that your office move is a smooth one:
Book Your Moving Company Early
Don’t take your time booking a moving company; as soon as you’re aware of what date you’ll need to move by, it’s essential to book your moving company right away. This can ensure a few things:
- That you get the moving date you require
- That you get the most reasonable pricing
- That you lock down a reliable, trustworthy moving company
- That you can better prepare your employees, clients, and patrons for the transition
Booking a moving company might sound a little nerve-wracking, but they’re there to help you. Make sure you ask plenty of questions and find the moving company that best suits your needs.
Organize Your Move
If you’re not already an organized person, you might find this task a little more difficult. Rest assured, staying organized isn’t as difficult as you think it might be. Here are a few tips to stay organized during your office move:
- Label boxes clearly and concisely
- Label boxes according to their usual place in the office
- Keep a catalog of what items are where, so you don’t misplace important documents
- Make sure any hard-copy files are appropriately organized before your move
Communicate Regularly with Employees
Another difficult aspect of office moves is keeping in constant contact with your employees. The truth is, the office move likely affects them nearly as much as it affects you, and it’s important that the lines of communication are always open. Make yourself available via email or phone calls so that your employees can ask questions if they need to. And most importantly, be sure to communicate important dates and deadlines well in advance.
Get Some IT Help
The technology aspect of any office move can be confusing and complex to the everyday individual; that’s why it’s essential to involve professionals in the IT department who can help you smoothly transition hardware and software to your new location without any hiccups or privacy violations.
Inform Your Patrons and Clients
Just as it’s important to inform your employees well ahead of time, you should make sure all of your patrons and clients are prepared for the move. Whether you’re moving down the street or to another city, it’s critical that you keep whatever business you can through the transition. Losing clients during a move might be inevitable in some aspects, but for the most part, as long as you keep clients in the loop everything should transition quite smoothly.
Pack Non-Urgent Items First
Depending on the type of office or business, you may need some items more frequently than others. It’s critical for you to take the time to sift through all the office items ahead of time and take an inventory of what items can be packed away sooner rather than later. A good rule of thumb is, if you haven’t used it in the past 6 months, it’s probably safe to put into a well-labeled, cataloged box.
Arrange for Office Cleaning
Before transitioning to the new location, you’ll want to scope out the venue and hire a professional cleaning service to detail the building. This will ensure that the office is in good condition, and is clean and ready to move into on moving day, reducing the likelihood for added delays.
Watford Moving & Storage
Moving an office usually requires professional help, whether it’s a moving service or a storage service, both can help make the transition easier on you. Here at Watford Moving & Storage, we have helped countless businesses move from all over the Santa Clarita and Los Angeles, CA areas. To learn more about booking, pricing, or other information about our services, please feel free to call us directly. We look forward to hearing from you!